Creating tasks directly in calendars Adding tasks from other calendars Using messages and documents to create tasks Creating tasks directly in calendars To add a task to a calendar: 1       Open the calendar. 2       Choose File > New > New Task.         Shortcuts Method Use in views Does what Double-click the blank space. Today list Opens a new task form with a start date of today. Open the context menu and choose New Task. all except Today list Opens a new task form with a start date/time based on where you opened the context menu. Click the blank space, type the task name, and press Enter/Return. Today list Creates a task that starts today. To color the task, choose Color from the context menu. To add any other details, open the task. 3       Update the basic task information on the Task tab of the Task form. If you add reminders to the task, this icon is displayed beside it: 4       Update the Advanced tab, if you want to set other advanced options. 5       Attach files or add content just as you would for a message, if necessary. Top Adding tasks from other calendars You can copy tasks from one calendar to another. This can be useful for adding tasks from group calendars to your personal calendar. To copy a task to another calendar, drag it from the source calendar to the appropriate date on the target calendar. Top Using messages and documents to create tasks You can drag a message or document into an open calendar to create a new task. A copy of the message or document is attached to the task. The original message or document remains unchanged. To do this, drag the message or document to the Today list. Top